{{ partyPrefix }} {{ partyDisplay }}
Review warnings
Note: {{ document_note.trim() }}
| Line | Item | Quantity | Rate | Amount | Review | Copy |
|---|---|---|---|---|---|---|
| {{ row.line }} | {{ row.name }} | {{ number(row.quantity) }} | {{ money(row.rate) }} | {{ money(row.amount) }} | {{ row.review }} |
Money documents do two jobs at once. They show what is being bought or billed, and they carry the identity, numbering, tax, approval, and payment details needed by the people and systems that receive them. Correct arithmetic is necessary, but it is not enough to make a draft valid for accounting, tax, procurement, or legal use.
Line items make a document auditable by separating description, quantity, rate, and extended amount. The subtotal adds those extended amounts. Tax, when applicable, is calculated from the entered rate and added to the subtotal. Credits or corrections may use negative values in some workflows, but their meaning and permitted treatment depend on the official system.
A draft should always be checked against the source agreement, quote, order, tax treatment, currency, dates, addresses, numbering policy, approvals, and payment terms. Requirements vary by organization and jurisdiction, so a generic draft should be transferred into the authoritative billing or procurement process before it is issued.
Choose the commercial role first, then enter each amount in a comma-separated row and verify the parsed ledger.
item name, quantity, rate, one nonblank row at a time. Keep commas out of item names and inspect Line ledger to confirm how every row was parsed.The Billing document is a review draft in USD-style display, not an issued invoice or authorized purchase order. Confirm the line ledger first; a correct-looking total can still be based on a missing quantity, misplaced comma, wrong sign, or incorrect tax rate.
Warnings call attention to a missing customer or vendor, a missing reference, a zero-rate row, a negative adjustment, or a negative tax rate that was changed to 0. They do not detect duplicate references, tax errors, missing legal fields, approval failures, or currency mismatches.
When extra comma fields are ignored or blank or invalid numeric fields fall back, a warning asks you to check how the intended name, quantity, and rate were parsed. The Review column in Line ledger marks affected rows as Extra comma fields ignored, Quantity defaulted to 1, or Rate defaulted to $0.00.
A rounding warning means one or more line extensions were rounded to cents before the subtotal. Line ledger marks affected rows in Review with Rounded from followed by the original amount. Confirm that the official billing system uses the same line-rounding policy.
Each nonblank source line becomes one billing row. Each quantity times rate is rounded to cents, with exact half-cent ties rounded away from zero. The subtotal adds those rounded line amounts. Tax is calculated from that subtotal and rounded to cents by the same rule before it is added to the total. Negative adjustments are preserved.
Rows are split at line breaks, then each row is split at commas. Leading and trailing spaces are removed before the three fields are interpreted.
| Position | Meaning | Fallback | Limit |
|---|---|---|---|
| First | Item name | Item 1, Item 2, and so on | Commas inside a name are not supported |
| Second | Quantity | 1 when blank or not numeric | Absolute value no greater than 1,000,000 |
| Third | Rate | 0 when blank or not numeric | Absolute value no greater than 1,000,000,000 |
Only the first three comma-separated parts affect a row. The source accepts up to 100 nonblank rows and 10,000 characters. Because a missing or invalid quantity and rate fall back rather than stopping the draft, the parsed ledger is the decisive review surface.
Let R round an amount to cents, with half-cent ties rounded away from zero. Line extension, subtotal, tax, and grand total follow these rules.
q is quantity, r is rate, L is a line amount, S is subtotal, t is the entered tax percentage, T is tax, and G is total. Negative tax rates are converted to 0 and flagged. Rates above 1,000% are rejected.
For Consulting, 6, 150 and Hosting, 1, 80, the line amounts are 900 and 80. The subtotal is 980. At 8%, tax is 78.40 and the total is 1,058.40. For A, 1, 0.005 and B, 1, 0.005 at 0% tax, each line rounds to 0.01, so the subtotal and total are 0.02. A line of Credit, 1, -0.005 rounds to -0.01. Confirm that the official system uses the same rounding policy.
The Total concentration chart measures each row's share of gross billed value: the sum of absolute line amounts plus absolute tax, rather than the signed grand total. It ranks line rows by absolute amount, keeps the ten largest, groups any remainder as Other N lines, and appends tax only when nonzero.
Charges, credits, grouped lines, and tax are distinguished; zero-amount rows use a diamond at 0%. The cumulative share adds these shares in chart order, with an 80% marker to show where most of the gross value is concentrated. The chart CSV includes share and cumulative share. This grouping changes only the chart; it does not change the ledger or total.
Document data and calculations remain in the browser during generation. Protect the resulting text and downloads as financial records, especially when they contain customer, vendor, pricing, or payment information.