Substitute Teacher Plan Generator

Readiness{{ resultsReady ? `${computation.values.readiness_percent}%` : '—' }} Timed day{{ resultsReady ? durationLabel : '—' }} Review{{ resultsReady ? `${reviewCount} checks` : '—' }}

Class or grade:

Used in the packet title and export filenames.

Day focus:

Be specific enough for a guest teacher to introduce the work without guessing.

Covered date:

The date appears in the packet and export title.

Absence plan type:

Each mode changes the start-here and continuity guidance in the generated packet.

Support profile:

Use extra support when the guest teacher may not know the room or building routines.

Transition buffer:

Whole minutes from 0 through 20. This target does not change entered bell times.

min

Materials location:

Do not put passwords or sensitive student records in a leave-behind packet.

Daily schedule:

Use time | segment | substitute directions. Pipe is safest; tab and comma separators also work.

Lesson and activity notes:

Use activity | substitute directions | materials or collection note.

Routines, safety, and behavior notes:

Use one concise operational note per line and remove details school policy does not permit.

Early-finisher options:

Use one option per line so the substitute can assign them in order.

Return-note prompt:

The prompt appears above a structured leave-behind note template.

Optional student helpers:

The neutral default is blank; prefer roles over names when possible.

{{ computation.values.packet_text }}

The chart renderer is unavailable. Timings remain available in the packet and exports.

Check	Status	Evidence	Before sharing	Copy
{{ row.check }}	{{ row.status }}	{{ row.evidence }}	{{ row.next_action }}

A substitute teacher plan carries the classroom through a day when the regular teacher cannot explain the routine in person. The most useful plans answer immediate questions in working order: where to begin, what students should do, where materials are kept, which transitions matter, and what should be reported afterward.

A timetable alone is rarely enough. A guest teacher also needs the adult action and student task for each block, clear collection instructions, a backup for unused time, and concise safety or behavior procedures. Planned absences can preserve more lesson continuity, while emergency plans should favor familiar work that can run without specialist knowledge or extra setup.

Information that makes a substitute plan usable
Part of the day	What the substitute needs	Common gap
Opening	Attendance, room routines, materials, and the day's purpose	A login or location known only to regular staff
Learning blocks	One clear adult action, one student task, and a finish point	Directions that require unstated subject knowledge
Transitions	Times, destinations, supervision, and a small buffer	Bell times without travel or setup time
Handoff	Completed work, attendance changes, concerns, and follow-up	No place to record what actually happened

The right level of detail depends on who will use the packet. A familiar substitute may need a short reminder, while someone new to the room needs transition cues, contact routes, and material locations. Extra detail should reduce guessing, not bury urgent information in a long narrative.

A leave-behind packet should not become a student record archive. Include only information the substitute is authorized to use for the assignment, follow school policy for health, behavior, and emergency details, and keep passwords or sensitive records out of printed copies. A readiness percentage can reveal missing planning elements, but it cannot judge whether directions are age-appropriate or whether the named procedures are current.

How to Use This Tool:

Choose the absence context first so the packet's opening and continuity advice fit the day.

Enter the Class or grade, Day focus, covered date, Absence plan type, and Support profile.
Add the Daily schedule as time | segment | substitute directions. Pipe separators are the safest choice, although tab and comma separators are also accepted.
Write lesson rows as activity | substitute directions | materials or collection note, then add materials locations and concise routine, safety, and behavior notes.
Set a transition buffer from 0 through 20 whole minutes. This is a planning cushion; it does not move the entered bell times or alter block durations.
Review the Readiness percentage and Handoff ledger. Fill the missing planning elements, remove information that school policy does not permit, and read the printable packet once as if you had never visited the room.

Interpreting Results:

A score of 85% or more produces Sub-ready draft. Scores from 65% through 84% produce Needs review, and scores below 65% produce Needs details. These labels describe completion against nine local checks, not instructional quality or policy approval.

Use the ledger to find the specific gap. Recognized timing shows that at least one schedule row could be measured, while the duration chart includes only rows with readable time ranges. Before sharing, confirm the real bell schedule, current emergency procedures, material access, and the instructions for returning student work.

Technical Details:

The packet model separates required content from readiness signals. A valid draft needs a class name, day focus, date, plan type, support profile, materials location, at least one schedule row, at least one activity row, and at least one routine note. Readiness then asks whether the draft has enough structure for a practical handoff.

Formula Core

The readiness percentage is the rounded share of nine checks that pass.

R = round (\frac{100 C}{9})

C is the count of passed checks and R is the displayed whole-number percentage. For example, seven passed checks give 77.78% before rounding and 78% on the page, which falls in Needs review.

Nine substitute plan readiness checks
Check	Pass rule
Identity and purpose (2 checks)	Class or grade and day focus are both present.
Schedule coverage	At least 3 schedule blocks are entered.
Recognized timing	At least 1 block has a readable time range.
Activities	At least 1 activity row is entered.
Routines	At least 3 routine, safety, or behavior notes are entered.
Materials	A materials location is present.
Backup work	At least 1 early-finisher option is entered.
Return note	A feedback prompt is present.

Rule Core

Schedule and activity rows use the first separator found in this order: pipe, tab, then comma. A schedule row becomes time, segment, and substitute directions; an activity row becomes activity, directions, and a materials or collection note. Missing optional cells receive visible reminders rather than disappearing from the packet.

Times accept 12-hour or 24-hour clocks and ranges separated by a dash or words such as to. If the end time is not later than the start, it is treated as the following day. A recognized block must last at least 1 minute and no more than 720 minutes. The total duration and pacing chart sum only recognized blocks, so untimed rows remain in the packet without adding guessed minutes.

The selected plan type changes the start-here and continuity guidance for planned, emergency, half-day, or multi-day coverage. The support profile changes how much context the packet asks the author to verify. Neither choice changes the readiness formula, entered bell times, or the lesson content.

Privacy Notes:

Packet content is assembled in the browser and is not sent to a planning service. Printing, copying, or downloading creates a new copy under your control. Follow the school's authorization rules and disclose only the student information a substitute needs for the assigned educational responsibility.

Do not enter passwords, unrestricted student records, or unnecessary medical and behavioral history.
Use approved contact routes instead of personal phone numbers when possible.
Collect or securely dispose of printed packets after the absence according to school policy.

References:

FERPA disclosure to school officials with legitimate educational interests, U.S. Department of Education Student Privacy Policy Office.